All proposals should be entered into the Proposal Management System that is maintained by the Faculty Support Center (FSC). The FSC will work with the faculty to prepare the proposal by ensuring all documentation meets sponsor requirements, budgets are maximized for all necessary costs, cost-share commitments are described and appropriate responsibility is assumed, information is loaded into the correct e-portal and the Proposal Routing Sheet is completed and all signatures are obtained.
Only the Executive Director of Sponsor Research (as the authorized institutional official) or someone designated by the Executive Director may sign proposals on behalf of the Institute.
With greater frequency proposals are being submitted electronically. For example, the federal government increasingly is mandating use of Grants.gov for proposal submission processing. Investigators should be sensitive to the fact that many of the associated submission deadlines have hard time cut-offs, past which the proposal will not be accepted. Therefore it is essential that proposals be finalized in a timely manner, with enough advance time-flexibility to allow FSC and OSR staff to proceed with the submission steps associated with electronic submission and still meet the strict deadlines imposed by sponsors.
OSR keeps the Institute’s official copy of record for all proposals submitted in its files. Proposal information is entered into the ORS database for tracking, record keeping, reporting, and Institute management planning purposes. as accurate as possible.
Material taken from Deans Council Memorandum Regarding Approval of Proposals and Acceptance of Awards from External Sponsors – June 20, 2006.