The principal investigator/fiscal officer is responsible for justifying the appropriateness of direct costs budgeted and charged on sponsored projects in accordance with overall government regulations, sponsoring agency guidelines, conditions made as a part of an individual award, and Stevens policies and guidelines. Providing this justification both in budgeting for and charging sponsored projects requires close familiarity with the programmatic and technical aspects of the sponsored project. For this reason, primary responsibility for justifying the appropriateness of direct costs in accordance with government regulations, sponsoring agency guidelines, and Stevens guidelines rests with the principal investigator.
The Stevens "Sponsored Programs Reference Manual" describes the PI as having "...overall responsibility for the technical and fiscal management of a sponsored project, including the management of the project within funding limitations, and assuring that the sponsor will be notified when significant conditions related to the project status change. While responsibility for the day to day management of a project's finances may be delegated to administrative or other staff, accountable for compliance with Stevens policy and sponsor requirements ultimately rest with the PI."
The Department Chair's/Administrator's role is to be a resource for principal investigators, advising on proper direct cost charging and budgeting practices within government and other sponsoring agency regulations and Stevens guidelines. Department offices should maintain copies of government, other sponsoring agency and Stevens policies and guidelines pertaining to sponsored projects.
The Dean's/Director's role is to ensure guidance is provided to principal investigators and departments on criteria used to determine allowable direct costs on sponsored projects. Each Dean/Director is responsible for having a mechanism in place to ensure principal investigators and administrators understand accountability for direct cost budgeting and charging to sponsored projects.
These offices, such as the Office of Sponsored Programs, are responsible for providing University-wide guidance on criteria used to determine allowable direct costs on sponsored projects. See Appendix A for a list of OSR contacts.
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